Start with the model identity
The quotation should name the model code, not only a capacity or a photo. Where a supplier quotes capacity alone, ask for the code and the datasheet that belongs to it. Pricing, spare parts and customs paperwork all follow the code.
- Model code on the offer and on the order confirmation
- Series and panel type
- Whether the code is Shinco-brand or a private-label variant
Confirm the technical basis
Capacity, climate class, power supply and refrigerant must be stated as the basis of the offer. A cooling capacity figure means little without the ambient test condition that produced it.
- Rated cooling capacity and the test condition
- Climate class: T1 or T3 with the ambient rating
- Voltage, frequency and plug standard
- Refrigerant type and charge
Check commercial and compliance terms
Certification is market-specific. An offer for one destination does not automatically cover another. State the destination country and ask which certification evidence travels with the shipment.
- Certification scope for the destination market
- Warranty scope and who administers it
- MOQ, lead time and the shipping port
- Packing data: carton dimensions, weights and container loading
Keep a written record
Keep the quotation and the model sheet together with the order confirmation. Where a value is described as confirmed per order, make sure the order confirmation states the value before the deposit is paid.
- Save the quotation with its date and version
- Match every line to the order confirmation
- Resolve open points in writing before payment